Future Drive AutoShows Australia Pty Ltd

Our Commitment to You

Future Drive AutoShows Australia Pty Ltd is committed to protecting your privacy. This privacy policy outlines how we protect and handle your personal information in accordance with the Australian Privacy Principles(APPs) contained in the Privacy Act 1988 (Cth).

This policy helps you understand why and how we collect anduse your personal information, and what to do if you have questions orcomplaints. When you purchase event tickets or register for our services, ourTerms and Conditions may contain additional privacy statements detailing how your personal information will be used.

About This Policy

This privacy policy explains:

• The kinds of personal information Future Drive AutoShows Australia Pty Ltd collects and holds
• How we collect, use, disclose and store your personal information
• The purposes for which we collect your personal information
• How you may access and seek correction of your personal information
• How to complain about privacy breaches and how we handle complaints

What is Personal Information?

Personal information is defined in the Privacy Act as information or an opinion about an identified individual, or an individual whois reasonably identifiable, whether the information is true or not, and whether recorded in material form or not.

Personal Information We Collect

The personal information we collect depends on how you interact with our services. This may include:

Contact Information:

• Name, address, email address, and phone numbers
• Emergency contact details (for event attendance)

Business Information:

• Job title, company name and address
• Industry sector and professional interests

Financial Information:

• Credit card or bank account details for ticket purchases and subscriptions
• Billing addresses and transaction history

Event-Related Information:

• Registration and attendance history at our events
• Dietary requirements and accessibility needs
• Vehicle details for automotive events
• Professional credentials and industry associations
• Event survey responses (collected during registration to improve event planning and content)

Marketing and Communication Information:

• Subscription preferences for our publications and newsletters
• Survey responses and feedback about our events and services
• Communication preferences and opt-out requests

Website and Digital Information:

• IP addresses, browser information, and device identifiers
• Website usage patterns and preferences
• Social media interactions with our content

Sensitive Information

We do not routinely collect sensitive information. However, we may collect health information if you have specific accessibility requirements or dietary needs for event attendance. We will only collect suchinformation with your explicit consent and when necessary for your safety and comfort at our events.

How We Collect Personal Information

We collect personal information through:

Direct Collection:

• Event registration and ticket purchase forms (including brief event surveys)
• Subscription sign-ups for our publications
• Exhibitor and sponsor application processes
• Phone conversations and email correspondence
• Surveys and feedback forms

Automatic Collection:

• Website analytics and cookie tracking
• Social media interactions
• Email engagement tracking

Third-Party Sources:

• Industry partners and affiliates
• Professional associations (with appropriate permissions)
• Publicly available business directories

Why We Collect Your Personal Information

We collect personal information to:

Event Management:

• Process ticket sales and event registrations
• Manage event logistics and attendee services
• Ensure health and safety compliance
• Facilitate networking opportunities
• Improve future events based on survey feedback

Content and Communication:

• Deliver newsletters and industry publications
• Provide relevant automotive industry news and insights
• Send event announcements and invitations

Business Operations:

• Manage exhibitor and sponsor relationships
• Process payments and maintain financial records
• Improve our services through feedback analysis
• Comply with legal and regulatory requirements

Marketing and Development:

• Promote relevant events and services
• Develop new offerings based on industry trends
• Build industry databases and insights

How We Use and Disclose Your Personal Information

Primary Uses: We use your personal information for the purposes described above and related administrative functions.

Third-Party Sharing: We may share your information with:

Event Partners:

• Venue providers for logistics and safety
• Catering and service providers

Exhibitors and Sponsors:

• Companies participating in our events (with your consent)
• Industry partners offering relevant services
• Lead generation services (for business attendees only)

Service Providers:

• Payment processors and financial institutions
• IT and data storage providers
• Marketing and communication platforms
• Professional advisers (lawyers, accountants, auditors)

Legal Requirements:

• Government agencies when required by law
• Law enforcement bodies for investigations
• Courts and tribunals as required

We will not sell your personal information to third partiesfor their independent marketing purposes.

International Transfers

We may transfer your personal information overseas to:

• Cloud storage providers in the United States and Europe
• International event partners and co-organisers
• Technology service providers

Before transferring information overseas, we ensure appropriate safeguards are in place, including contractual protections andverification that recipients maintain adequate privacy standards.

Marketing Communications

We may send you marketing materials about:

• Upcoming automotive events and exhibitions
• Industry news and publications
• Relevant products and services from our partners

You can opt out of marketing communications at any time by:

• Using unsubscribe links in emails
• Contacting us directly
• Updating your preferences on our website

We will process opt-out requests promptly, though you mayreceive some communications while we update our systems.

Data Security and Storage

Security Measures: We protect your personal information through:

• Secure data networks and encrypted storage
• Access controls limiting staff access to necessary information
• Regular security assessments and updates
• Secure disposal of information no longer needed

Storage Locations: We store information in various formats including:

• Secure cloud-based systems
• Local databases with appropriate security
• Physical filing systems in secure locations
• Backup systems for business continuity

Retention Periods: We retain personal information foras long as necessary for our business purposes and legal requirements. Information is securely destroyed when no longer needed according to our document retention policy.

Website Privacy

Cookies and Tracking: Our website uses cookies to:

• Improve website functionality and user experience
• Collect anonymous traffic statistics
• Remember your preferences and login status
• Provide targeted content and advertisements

You can control cookie settings through your browser, though this may affect website functionality.

External Links: Our website may link to externalsites. This privacy policy does not cover linked websites, and we recommend reviewing their privacy policies before providing personal information.

Your Rights and Choices

Access and Correction: You have the right to:

• Request access to personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of information in certain circumstances

Opt-Out Options: You can opt out of:

• Marketing communications
• Non-essential data collection
• Sharing with specific third parties (where legally permissible)

We will respond to requests within a reasonable timeframe and may charge reasonable fees for access requests in accordance with privacy legislation.

Complaints and Contact

Privacy Complaints: If you believe we have breached your privacy, please contact us immediately. We will:

• Investigate your complaint promptly
• Respond within five working days
• Take appropriate corrective action if required

Contact Information:

Future Drive AutoShows Australia Pty Ltd
PO Box 568
South Yarra VIC 3141
Australia

Phone: (03) 8689 9898
Email: privacy@futuredriveauto.au
Website: www.futuredriveauto.au

For general enquiries: info@futuredriveauto.au

External Complaints: If you are not satisfied with our response, you can contact the Office of the Australian Information Commissioner:

• Website: www.oaic.gov.au
• Phone: 1300 363 992

Policy Updates

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. Updated versions will be published on our website at www.futuredriveauto.au/privacy-policy with the effective date noted.

Last Updated: 10 July 2025

This privacy policy is available on our website and can be provided in alternative formats upon request.

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